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 Information for Families and Guests

 

Parking and Access
Entrances 1 and 2 on Main Street will close at 4:00 p.m., Friday, May 13. All vehicles must park at either of the following locations: (1) enter at Entrance 8 on University Boulevard at Stockton or Entrance 17 on Rice Boulevard at Shepherd and park in the West Lot or (2) enter at Entrance 20 on Rice Boulevard and park in the North Lot. For your convenience, the campus loop shuttle buses will be running from the West Lot.

A very limited number of parking spaces have been reserved in the Lovett Lot near Cohen House for guests requiring special assistance. These passes are given out on a first-come, first-served basis, so please reserve your pass early. To reserve a pass to this parking area, please call 713-348-2112 or email commencement@rice.edu. An electric cart will be available to transport those guests from the Lovett Lot to the Academic Quadrangle.

Please do not park in unauthorized locations. Cars interfering with Undergraduate Convocation and Commencement will be removed.

    Special Needs
    Hearing Impaired

    An interpreter for the deaf will interpret the entire Undergraduate Convocation and Commencement ceremonies. For more information, refer to the section on “Special Seating.” A limited number of assisted listening devices for the Undergraduate Convocation and Commencement ceremonies will be available on a first-come, first-served basis in Room 305, Sewall Hall, beginning May 13 at 6:30 p.m. and May 14 at 7:30 a.m.

    If you need further assistance for a guest or student with special needs, please contact Disability Support Services at 713-348-5841. A two-week notice for special accommodations is appreciated. 
     

    Special Seating
    Special sections in front of the degree candidates will be reserved for those in wheelchairs and those who need a closer view of the signer. These sections have plywood secured to the lawn. Because of the limited space in these sections, only one additional family member or guest will be allowed to join the guest requiring special seating. Reservations will not be necessary. Please contact an usher if you need directions to these special sections. All other guests should sit in the folding chairs in the regular guest sections. If, for medical reasons, someone in your party must sit in the shade, we recommend that you arrive early Saturday morning in order to secure a seat in the section along Sewall Hall on the south side of the Academic Quadrangle. This side usually stays shady longer than the other sections.

    Tickets
    No tickets will be issued for the Undergraduate Convocation or Commencement ceremonies in the Academic Quadrangle. Seating is on a first-come, first-served basis.

    Restrooms, Water and First Aid
    Restrooms will be open in the buildings adjacent to the Academic Quadrangle. Restrooms for handicapped guests can be found in Sewall Hall. Drinking water and first-aid facilities also will be available. Please ask the ushers for assistance.

    Weather
    The Undergraduate Convocation on Friday and the Commencement ceremony on Saturday will be held outside. Umbrellas, sunscreen and other protection from sun or rain are advisable. In the event of severe inclement weather, the entire Undergraduate Convocation and Commencement ceremonies will take place in Tudor Fieldhouse and Youngkin Center. Seating in Tudor Fieldhouse is by ticket only, and all seating is on the second floor, which is accessible by stairs or elevator. Each degree candidate will have been issued two (2) tickets for the Undergraduate Convocation on Friday and two (2) tickets for the Commencement ceremony on Saturday for family members and guests. They will receive these tickets from their college or department coordinator. Please contact campus police at 713-348-6000 or the campus operator at 713-348-0000 for confirmation of the event location Friday after 5:30 p.m. and Saturday after 7 a.m. If the inclement weather plan is in effect, all degree candidates should assemble in Tudor Fieldhouse by 6:30 p.m. Friday and 7:30 a.m. Saturday.To see the rain plan viewing venues, click here.

    Web Broadcast
    Commencement will be broadcast over the internet for family members and friends who are not able to attend the ceremony. The links will go live 20 minutes before scheduled start times. They also appear on the home page of http://edtech.blogs.rice.edu/live/ on the day of the event.

     
    Photographs and Videotapes
    While receiving their diplomas, all graduates will be professionally photographed by Marc Nathan Photographers, Inc., who will be on the platform. Information on availability of those images will be sent to each graduate’s email address provided with his or her permanent address on file. To insure that family members receive the notification, you may go online HERE to sign up for the Undergraduate Convocation.  Click HERE  for the Advanced Degree Convocation.  Finally Click HERE for the PhD Hooding Ceremony.  You also may visit www.gradphotonetwork.com to view all the images from the ceremony on the Monday following the event. Complimentary cap and gown portraits also will be available in the Rice Memorial Center lobby May 11 and 12 from 10:00 a.m. until 2:00 p.m., May 13 from 9:00 a.m. until 1:00 p.m., and May 14 from immediately after the ceremony until 12:30 p.m. There is NO OBLIGATION to purchase anything.  If you have any questions, please contact them at grads@mnathanphoto.com or 281-549-2367, ext. 2.

    The entire Advanced Degrees Convocation, Doctoral Hooding ceremony and Undergraduate Convocation on Friday and the Commencement ceremony on Saturday will also be professionally videotaped. Videotapes will be offered for sale by the vendor, who will contact all graduates at their permanent address on file with the registrar within a few weeks following Commencement. To contact the videographer, Media Distributors, Inc., send an email to info@mdivideo.com.

    Family members and other guests will be allowed to spend a short time in special photo areas to the side of the Commencement platform. Please do not block the view of other guests. Be conscious of where you are standing and please observe the directions of the marshals and ushers.

    After the Ceremony
    Graduating students will march out through the Sallyport to refreshment tables in Founder's Court on the east side of Lovett Hall. Parents and guests may wish to rendezvous with graduates at the table designated for their college or at the table designated for advanced degree recipients.

    Lodging
    Several hotels near Rice University are extending special rates for the Rice University Commencement May 13-14, 2016.

    • Please make reservations directly with the hotel and tell the reservation clerk that you are attending the Rice University Commencement in order to receive the special rates
    • Make reservations early in order to secure special rates and ensure room availability
    • All rates are subject to applicable state and local taxes
    • Some restrictions apply
    • Several of the hotels offer minivan service to the campus. If you will need van service, be sure to ask about availability when making reservations

     

    Springhill Suites/Medical Center/NRG Park
    1400 Old Spanish Trl.
    Houston, TX 77054
    713-796-1000 


    Houston Marriott Medical Center
    6580 Fannin St.
    Houston, TX 77030
    713-796-0080

    Hilton Houston Plaza/Medical Center
    6633 Travis St.
    Houston, TX 77030
    713-313-4000 


    Hampton Inn & Suites Medical Center
    1715 Old Spanish Trail
    Houston, TX 77054
    713-797-0040

    Holiday Inn Houston Reliant Park Area
    8111 Kirby Dr.
    Houston, TX 77054
    713-790-1900


    Wyndham Houston Medical Center Hotel & Suites
    6800 Main St.
    Houston, TX 77030
    713-528-7744

    Residence Inn - Houston Medical Center
    7710 South Main St.
    Houston, TX 77030
    713-660-7993


    Hampton Inn Houston - Galleria Area
    4500 Post Oak Parkway
    Houston, TX 77027
    713-871-9911

    Holiday Inn Express & Suites Houston Medical Center

    8080 South Main St.
    Houston, TX 77030
    713-665-4493




    Campus Resources 

    University  Bookstore

    Located in Rice Memorial Center

    Hours: Friday, May 13, 8:30 a.m. until 5:30 p.m. 

    Saturday, May 14, 8:00 a.m.until 5:00 p.m.  


    Droubi's Mediterranean Grill

    Located inside the South Servery 

    Hours: Friday, May 13, 11:00  a.m. until 3:00 p.m. 

    Saturday, May 14, Closed


    Rice Coffeehouse

    Located in the Rice Memorial Center

    Hours: Friday, May 13, 7:30 a.m. until 5:00 p.m. 

    Saturday, May 14, 7:00 a.m. until Noon


    Salento at the Brochstein Pavilion

    Located on the west side of Fondren Library

    Hours: Friday, May 13, 7:30 a.m.until 7:00 p.m.

    Saturday, May 14, 7:30 a.m.until 7:00 p.m. 


    Recharge-U

    Located in Rice Memorial Center

    Hours: Friday, May 13, 8:30 a.m.–5:30 p.m.;

    Saturday, May 14, 8 a.m.–5 p.m. 


    4.Tac0

    Located in the Rice Student Center

    Hours: Friday, May 13, 7:00 a.m. until 2:00 p.m. 

    Saturday, May 14 7:00 a.m. until 1:00 p.m.